Washington Convention and Sports Authority

Bid Solicitation: 18-S-033-449

Header Information

Bid Number:

18-S-033-449

Description:

SALES AND BOOKING STRATEGY FOR DESIGNATED EVENTS DC VENUES

Bid Opening Date:

11/20/2017 03:00:00 PM

Purchaser:

Andrea Lennon

Organization:

Events DC (Washington Convention and Sports Authority)

Department:

033 - SED MARKETING

Location:

0331 - SED MARKETING OFFICE

Fiscal Year:

Type Code:

Allow Electronic Quote:

Yes

Alternate Id:

Required Date:

Available Date :

10/04/2017 04:00:00 PM

Info Contact:

Andrea Lennon, alennon@eventsdc.com, 202-249-4840

Bid Type:

OPEN

Informal Bid Flag:

Purchase Method:

Open Market

Pre Bid Conference:	An OPTIONAL Pre-Proposal Conference is scheduled for 11:00 AM EST, Thursday, November 2, 2017 for Prospective Offerors.
Bulletin Desc:	The Washington Convention and Sports Authority (t/a Events DC) is soliciting proposals from qualified firms to provide sales and booking strategy services for two of its venues: the future Entertainment and Sports Arena and Gateway DC.

Ship-to Address:

CONTRACTS & PROCUREMENT OFFICE
WASHINGTON CONVENTION & SPORTS AUTHORITY
801 MOUNT VERNON PLACE, NW
ATTN: HOUSE DOCK
WASHINGTON, DC 20001
USA
Email: ocps@eventsdc.com
Phone: (202)249-3000
Alt. Reference: cbutler@eventsdc.com

Bill-to Address:

ACCOUNTS PAYABLE
WASHINGTON CONVENTION AND SPORTS AUTHORITY
801 MOUNT VERNON PLACE, NW
WASHINGTON, DC 20001
USA
Email: invoices@eventsdc.com
Phone: (202)249-3000

Print Format:

Vendor Bid Form

Attachments:

W-9 Form , Tax Certification Affidavit , First Source Employment Agreement , REPRESENTATIONS AND CERTIFICATIONS , ACH Form (Rev. 2011).pdf , VENDOR QUICK REFERENCE GUIDE - RESPONDING TO SOLICITATIONS IN APEX , INSTRUCTIONS, CONDITIONS & NOTICES TO OFFERORS 8-11. , STANDARD CONTRACT PROVISIONS** , Disclosure Statement 8-23-17.pdf , BID/COST FORM , SALES AND BOOKING STRATEGY FOR DESIGNATED EVENTS DC VENUES RFP , Addendum 1- Sales and Booking Strategy for Designated Events DC Venues , Addendum 2- Gateway DC Site Visit

Contract Renewal Options Years:

4.0

Amendments:

Amendment #	Amendment Date	Amendment Note
1	10/24/2017 05:31:57 PM	This addenda is submitted in addition to the Washington Convention and Sports Authority (t/a Events DC) APEX BID 18-S-033-449 Sales and Booking Strategy for Designated Events DC Venues. The intent of this addenda is to amend (1) the Questions due date where the prospective Offeror is able to submit questions about the services requested in the APEX system, (2) the proposal due date where the prospective Offeror is able to submit proposals for the services requested, and (3) provide the date for the Pre-Proposal Conference. Please see the attached Addendum. Header 1. Bid Opening Date changed from "11/03/2017 03:00:00 PM" to "11/20/2017 03:00:00 PM". Please see the attached Addendum 2. Pre-Bid Conference changed from "" to "An OPTIONAL Pre-Proposal Conference is scheduled for 11:00 AM EST, Thursday, November 2, 2017 for Prospective Offerors.". Please see the attached Addendum Attachment Changes: Header 1. File 'Addendum 1- Sales and Booking Strategy for Designated Events DC Venues': File 'Addendum 1- Sales and Booking Strategy for Designated Events DC Venues' added . This addenda is submitted in addition to the Washington Convention and Sports Authority (t/a Events DC) APEX BID 18-S-033-449 Sales and Booking Strategy for Designated Events DC Venues. The intent of this addenda is to amend (1) the Questions due date where the prospective Offeror is able to submit questions about the services requested in the APEX system, (2) the proposal due date where the prospective Offeror is able to submit proposals for the services requested, and (3) provide the date for the Pre-Proposal Conference.
2	11/03/2017 12:11:24 PM	An OPTIONAL Site Visit to Gateway DC is scheduled for 11:00 AM EST, Wednesday, November 8, 2017 for Prospective Offerors. Notification of intent to attend must be provided via e-mail to alennon@eventsdc.com no later than 12:00 NOON EST, Tuesday, November 7, 2017. Prospective Offerors shall meet at the Rise Demonstration Center, Main Lobby, 2730 Martin Luther King, Jr. Avenue, SE, Washington, DC 20032. The number of individuals representing each prospective Offeror is limited to three (3). Attachment Changes: Header 1. File 'Addendum 2- Gateway DC Site Visit': File 'Addendum 2- Gateway DC Site Visit' added . An OPTIONAL Site Visit to Gateway DC is scheduled for 11:00 AM EST, Wednesday, November 8, 2017 for Prospective Offerors. Notification of intent to attend must be provided via e-mail to alennon@eventsdc.com no later than 12:00 NOON EST, Tuesday, November 7, 2017. Prospective Offerors shall meet at the Rise Demonstration Center, Main Lobby, 2730 Martin Luther King, Jr. Avenue, SE, Washington, DC 20032. The number of individuals representing each prospective Offeror is limited to three (3).

Item Information

Item # 1:

SEE BID/COST FORM

Qty

Unit Cost

UOM

Total Discount Amt.

Tax Rate

Tax Amount

Total Cost

1.0

EA - Each

Manufacturer:		Brand:		Model:
Make:		Packaging: